Frequently asked questions about the convention
Q. When and where is the annual convention this year?
Air Force Communicators and Air Traffic Controllers Association will hold its annual convention this year in Montgomery, AL, from Wednesday, Sept 26, 2018, through Sunday, Sept 30, 2018. Wednesday is early check-in and Sunday is the farewell breakfast.
Q. How do I make my hotel reservations?
Please make reservations online on the Embassy web link:
http://group.embassysuites.com/airtrafficcontrollerscommunicatorsassociation. The group room rate is $93 per night, plus tax. You can call the Embassy Suites by Hilton at (334) 269-5055 if necessary. Use Code AFA or mention AF Comm & ATC Association Convention.
Q. How do I register for the convention?
You can register by printing the member registration form online or from the June Communicator, complete it and return via mail to convention host (see form for address). Register early!
Q. Can my partner, child, or family member accompany me at convention?
Absolutely! Our annual convention, for many members, is a family affair. Our convention has many social aspects. Your family members or friends do not need to pay the registration fee if they do not plan on attending breakfasts, the banquet or visiting the hospitality room. If a family member wants to attend the banquet and have access to the hospitality room, a Banquet-Only-Fee of $49 per person has been set to include the cost of the banquet meal and access to the Hospitality Room.
Q. Where can I find more information regarding transportation, restaurants and activities in Montgomery?
- See our page "On your own/things to do"
- Also, see the Montgomery Chamber of Commerce information below for complete and current information about things to see and do in Montgomery:
Q. What is the best way to get to the convention hotel?
See Directions on the hotel information page:
Q. Is parking available at the hotel?
See the hotel information page.
Q. What should I do when I arrive at the hotel?
When you arrive, check in at the hotel desk, and then look for the Association’s convention registration tables. Sign in and pick up your “welcome packet.”
Q. What is your refund policy?
In the event a registered member/guest is unable to attend the Convention, all paid fees will be refunded without penalty. Last-minute cancellations of tours may not be refunded since the tour bus/company will not issue refunds.
At the Convention
Q. What should I wear?
The dress code is casual for all events except the banquet, where men are encouraged to wear coats and ties and the ladies to dress accordingly.
Depending on your evening plans, you might want to pack casual wear or a more formal outfit. Also, be sure to check the weather forecast in Montgomery before you leave. https://weather.com/weather/today/l/USAL0375:1:US
The average temperature in late September is mid to upper 80s F.
Q. Where is the hospitality room?
This is where we gather to talk about the good 'ol days, share stories, have cocktails or other beverages, and have a great time. The AF Comm & ATC Hospitality Room will be in the hotel's Embassy State Boardroom and will be officially opened at Noon (or shortly thereafter) on Wednesday.
Q. This is my first convention. Are there any special events for newcomers?
You are central to the growth of the Air Force Communicators and Air Traffic Controllers Association, and we extend ourselves to you. There will be a newcomers’ introduction at the Saturday morning business meeting. Your name tag will reflect your newcomer status and you should expect members to welcome you to our group.
Q. Should I attend the business meeting listed in the program?
The Business Meeting is mandatory for members and optional for guests. However, if the full registration fee ($99) was paid, it includes the buffet breakfast at the business meeting. Our meeting offers many advantages. It covers information on what our Association has been doing and will do in the coming year and information on the 2019 reunion. It is a good place to meet new people.
Q. How is banquet seating managed?
All Banquet Seating will be assigned by Table (max of 8). If you want to sit with someone (or a couple), make sure they are coming to the reunion. Include your request with your registration form and email the host with your request. We will do our best to accommodate your seating request.
Q. How should I organize my time at the convention?